Important Tax and Filing Dates for Individuals and Small Businesses

For both individuals and small businesses, keeping track of all the important tax and money due dates throughout the year can be overwhelming. Forgetting a deadline is an extremely costly mistake in most cases: you end up paying fees and penalties for slipping up. Don’t let a lack of organization cost you; here’s a list of the major dates in 2013 you need to be aware of:

Important Tax and Filing Dates for 2013

Month Date Tax Forms and Payments
Jan 15 Quarterly Estimated Tax for Q4 2012 (Federal and most States)
31 For 2012

  • Businesses must send copy B, C and 2 of Form W-2 to all employees (and former employees). [A]
  • Businesses must send 1099-MISC forms to all contractors and lawyers that received $600 or more. [B]
  • Employer’s Annual Federal Unemployment (FUTA) Tax Return (Form 940).

For Q4 2012

  • Employer’s Quarterly Federal Tax Return (Form 941)
  • FUTA payment (via EFTPS). [C]
Feb 28
  • Paper filing of Transmittal of Wage and Tax Statements (Form W-3) with Copy A of Form W-2 for all employees to the SSA.
  • Paper filing of Form 1096 with 1099-MISC forms to the IRS.
Mar 15
  • Deadline for U.S. Corporation Income Tax Return (Form 1120, 1120A or 1120S). Extension form 7004 should be filed on this date if unable to file a completed form by this date.
  • S-Corporations must prepare and give Schedule K-1 to each shareholder on or before the day on which the corporation’s Form 1120S is required to be filed.
31
  • Electronic filing of W-2s and W-3 to SSA [A]
  • Electronic filing of 1099-MISC forms to the IRS. You do not have to file 1096 when you file 1099-MISC electronically.
Apr 15 For 2012

  • Personal Federal Income Tax (Form 1040)
  • Personal State Income Tax
  • Application for Automatic Extension of Time To File U.S. Individual Income Tax Return (Form 4868)
  • Amended U.S. Individual Income Tax Return (Form 1040X)

For Q1 2013

  • Quarterly Estimated Tax (Federal and most States)
30 For Q1 2013

  • Employer’s Quarterly Federal Tax Return (Form 941)
  • FUTA payment (via EFTPS).
Jun 17
  • Quarterly Estimated Tax for Q2 2013 (Federal and most States)
  • Deadline for U.S. citizens who live abroad to file taxes.
Jul 31 For Q2 2013

  • Employer’s Quarterly Federal Tax Return (Form 941)
  • FUTA payment (via EFTPS).
Sept 16
  • Quarterly Estimated Tax for Q3 2013 (Federal and most States)
  • Last day for corporations to file extended returns.
Oct 15 Extended Tax Filing Deadline (if you filed for an extension)
31 For Q3 2013

  • Employer’s Quarterly Federal Tax Return (Form 941)
  • FUTA payment (via EFTPS).

Important Notes

  • [A] You can create and electronically file forms W-2 and W-3 online at SSA.gov.
  • [B] You can create and electronically file forms 1099-MISC through a variety of online services including Intuit’s Online Payroll Service.
  • [C] You can file a wide variety of tax forms and make payment via EFTPS.

Photo by alancleaver via Flickr

State and Local Government Deadlines

Most States and local governments have similar deadlines as the IRS. Here are some specific examples:

  • For Employers
    • W-2 forms submissions (similar to submission to SSA)
    • Unemployment payment (similar to FUTA)
    • Corporate Income Tax
    • Annual Report
  • For individuals:

Additionally, many local governments have their specific requirements, for example:

  • Business/Professional/Occupational Licenses (BPOL)
  • Business Property Tax

Break Down by Type of Tax

Income Tax Due Dates

  • Federal Income Tax:
    • Due Date for 2013: April 15, 2013 for your 2012 Federal Tax Return.
    • Due Date Normally: Around April 15th. The due date changes slightly based on if the 15th falls onto a weekend and if there is a holiday the following day. Don’t wait this long – file your taxes before the deadline.
  • State Income Tax:
    • The due date for your state income tax return will be dependent on the state you live in. A large majority of states have the same due date as the Federal income tax return due date, but there are several with differing dates.

Tax Extension Deadline

  • Due Date for 2013: April 15, 2013 for your 2012 Federal Tax Return
  • Due Date Normally: Around April 15th. This date coincides with the due date for your Federal tax return.
  • Note: You must request an extension by this date. Getting an extension does not alleviate you from the requirement of paying any taxes due when you file your return, it just extends out the date until your return must be finalized. (In short, don’t file for an extension and pay no tax if you owe. This leads to penalties.)

Last Day to File Extended Federal Tax Return

  • Due Date for 2013: October 15, 2013
  • Due Date Normally: October 15

Tax Amendment Due Date

  • You may file an amended tax return any time within 3 years of the due date of the tax return. For example, for tax returns that were due on April 15th, 2012 you may file an amended return through April 15th, 2015 to be able to claim any refund you were owed. You may file previous year tax returns at any time, but you may only claim a refund within 3 years of when the original return was due.

Quarterly Estimated Tax Payment Due Dates

Individuals with side business, freelancers, and small businesses must pay taxes on a quarterly basis. The specific due dates change based on the given year, but in general this is how the estimated tax dates work out:

  • Normal Schedule:
    • First Quarter (January 1 – March 31): April 15
    • Second Quarter (April 1 – May 31): June 15
    • Third Quarter (June 1 – August 31): September 15
    • Fourth Quarter (September 1 – December 31): January 15 of following year
    • Also, note that the second quarter is only two months and the fourth quarter is four months.
  • 2013:
    • First Quarter (January 1 – March 31): April 15, 2013
    • Second Quarter (April 1 – May 31): June 17, 2013
    • Third Quarter (June 1 – August 31): September 16, 2013
    • Fourth Quarter (September 1 – December 31): January 15, 2014
    • Also, note that the second quarter is only two months and the fourth quarter is four months.

Corporate Tax Filing Due Date

When your corporate taxes are due is dependent on what type of business you are running.

  • Sole proprietors: Income is shown on your individual tax return. Taxes are due with your normal tax return; typically April 15th of the following year
  • Partnership: Income is shown on your individual tax return. Most partnerships have a year end of December 31st so the partnership can issue a K-1 for the partner to use on their taxes due April 15th of the following year.
  • LLC: A single member LLC is taxes like a sole proprietor. A multi-member LLC is taxed like a partnership. The tax due date is based on which type of LLC you are using.
  • Corporation: The corporation’s year end can be any date the company chooses. Taxes are due on the 15th day of the 3rd month following year end. (A company with a year end date of January 31st would owe taxes on April 15th.)

W-2 Sending Deadlines

Employers that pay their employees as W-2 workers have deadlines to send the W-2 out to the individual, the Federal government, and the individual’s state:

  • Deadline to Send W-2 to Individual: Employers must send the W-2 to the individual employee by January 31st.
  • Deadline to Send W-2 to Federal Government: Employers must send the W-2 to the Federal government by either the last day of February (if sending via paper) or the last day of March (if sending electronically).
  • Deadline to Send W-2 to Individual’s State: The deadline is state dependent.

1099 Sending Deadlines

Employers that pay their employees as contractors on 1099-MISC status have deadlines to send the 1099 form out to the individual, the Federal government, and the individual’s state:

  • 1099 Sent to Contractor: Employers must send the 1099-MISC to the individual employee by January 31st.
  • 1099 Sent to Federal: Employers must send the 1099-MISC to the Federal government by either the last day of February (if sending via paper) or the last day of March (if sending electronically).
  • 1099 Sent to State: The deadline is state specific.

About the Author

By , on Jan 1, 2013
Kevin Mulligan
Kevin Mulligan is a debt reduction champion with a passion for teaching people how to budget and stay out of debt. He's building a personal finance freelance writing career and has written for RothIRA.com, Discover Bank, and many others.

2013 Tax Center

important dates
2013 Important Tax and Filing Dates

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